Payment Reminder Email Template
Free copy-paste payment reminder email templates.
Use these payment reminder email templates to politely follow up on unpaid invoices and remind clients about outstanding payments without damaging relationships.
If a payment has not been received by the due date, sending a polite payment reminder email is usually the best first step.
Many businesses send the first reminder a few days after the due date and continue with one or two follow-ups if the payment is still outstanding.
Free Copy-Paste Example
Copy this invoice reminder email template and customize the placeholders before sending.
Free Copy-Paste Example
Many late payments happen simply because the invoice was forgotten.
A short and polite payment reminder email is often enough to prompt payment without escalating the situation.
Tracking unpaid invoices and sending reminders manually can quickly become time-consuming.
Many businesses automate payment reminders to make sure clients are reminded consistently while keeping communication professional.
What should I include in a payment reminder email?
A payment reminder email should include the invoice number, invoice date, and a polite request for payment.
When should I send a payment reminder email?
Many businesses send the first reminder 3–7 days after the due date and follow up again if the payment is still outstanding.
How many payment reminders should I send?
Typically two or three reminders are enough before escalating the follow-up.
What subject line should I use for a payment reminder email?
A clear subject line referencing the invoice works best, for example: "Payment reminder for invoice #123".
Can payment reminders be automated?
Yes. Tools like Spendinel can automatically send payment reminders from your own email account and stop reminders once the invoice is paid.
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